Organizing your setup

Watch “Organizing your setup” on YouTube As your prompt collection grows, having a clear way to manage prompts at scale becomes increasingly important. Prompts can have three statuses: active, archived, and deleted, with each serving a different purpose. Organizing prompts into groups also makes your data easier to analyze. Instead of reviewing hundreds of individual prompt results, you can compare performance across meaningful categories and identify broader trends.

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Manage your prompts

Batch actions make it easier to manage multiple prompts at once. You can select multiple prompts in three ways:

• Click the checkbox next to each prompt you want to select.
• Hold Shift and click another checkbox to select a range of prompts.
• Select the checkbox in the top row to select all prompts on the page.

Each tab has its own batch actions. From the Active tab:

• Assign tags: Add tags to multiple prompts at once.
• Assign topics: Move multiple prompts to different topics. Each prompt can only belong to one topic.
• Archive: Archive multiple prompts while keeping their existing data.

From the Archived tab:

• Assign tags and topics: Manage tags and topics the same way as in the Active tab.
• Activate: Reactivate archived prompts back to the Active tab.
• Delete: Permanently remove prompts and all associated data. Only use this when necessary.

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Add your tags and topics

Both tags and topics help you organize prompts, but they work differently and serve complementary purposes. Tags let you add multiple labels for analysis, while topics group prompts into folders and improve prompt suggestions based on your chosen topics.

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Understanding tags vs topics

Tags: Dimensions you can use to segment your data for granular views of your brand visibility. One prompt can have multiple tags. For example: “email-marketing,” “enterprise,” “decision-stage,” “q4-campaign.” Tags give you flexible categorization for analysis:

• Filter by single tags or combinations (with AND/OR conditions).
• Compare performance across categories.
• Export data by tag groups.
• Handle overlapping attributes (one prompt can be both “enterprise” and “decision-stage”).

Topics: Each prompt can belong to only one topic. For example: “CRM Software,” “Email Marketing Tools,” “Project Management.” Create a new topic with the Add topic button on the left side of the prompt table. Topics categorize your prompts and give a folder-like structure for navigation. They’re useful when tracking hundreds of prompts, giving you a quick view of your brand’s visibility for any given topic. When you view your prompts, they’re grouped by topic, and each prompt within a topic can have several tags or none. Prompts without a topic show under the No Topic folder. With topics, you can:

• Track visibility at the topic level.
• Generate new prompt variations based on topics.
• Filter and segment prompts more effectively.

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Branded and Intent classification tags

In addition to the tags you create, Peec AI automatically classifies every prompt by Branding and Intent Type. Both are shown as dedicated columns in the prompts table and are added automatically when a prompt is created, with no setup required. Branding tells you whether a prompt searches for your brand by name, or is a generic query where your brand may or may not appear:

• Branded: The prompt mentions your brand or a competitor directly. (For example, “What is HubSpot?” or “HubSpot pricing.”)
• Non-branded: The prompt is a generic question with no explicit brand mention. (For example, “best CRM software” or “how to manage customer relationships.”)

Intent Type shows the purpose behind each prompt:

• Informational: The user is looking for information or wants to understand something. For example, “How do noise-cancelling headphones work?” or “What is cloud storage?”
• Commercial: The user is exploring or comparing different options. For example, “Best running shoes for beginners” or “Which meal delivery service is best for families?” or “HubSpot vs Salesforce.”
• Transactional: The user is closer to making a decision or taking action. For example, “Nike Pegasus price” or “Where to buy an air purifier?”

You can filter your entire prompts table by Branding or Intent Type using the filters at the top of the page. Both are single-select, and you can combine them with your own tag and topic filters for more precise views.

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Customize your prompts table

In the prompts table, you can choose which metrics to show or hide and rearrange the columns so the ones most relevant to you appear first. To return to your previous view, open the table settings and click Reset to default view. In addition to the standard metrics, you can also add:

• Shopping: The percentage of chats that triggered a shopping carousel.
• Product comparison: The percentage of chats where AI compared multiple products.
• Images: The percentage of chats that included an image.
• Ads: The percentage of chats that triggered an ad.
• Map: The percentage of chats that displayed a map in the answer.
• Web Search: The percentage of chats that triggered a web search.